Michigan Township Participating Plan

Board of Directors Elections

Board of Directors Election Process

You can make a difference in your community! Represent your zone by serving on the Par Plan Board of Directors. The Board of Directors is comprised of elected member representatives, who serve the interests of Michigan communities by contributing their knowledge and expertise in relevant municipal governmental operations. Nominate yourself or another Par Plan member during the annual election process in March.

The Candidates

  • Candidates for election to the Par-Plan Board of Directors must be the authorized member representatives to the Michigan Township Participating Plan.
  • Candidates for election to the board must be nominated by a member of the Board of a Par Plan member unit.
  • The following documentation must be submitted by all candidates, including incumbent directors, for their nomination to be considered:
    • A completed nomination form.
    • A current resolution establishing the nominee as the Par-Plan member representative.
    • A completed Par-Plan conflict disclosure statement.
  • Any one of the following conflicts of interest shall make a candidate ineligible for election to the Board of Directors:
    • The candidate sits on the board of directors of a company which directly competes with the Par-Plan, or any of its affiliated companies.
    • The candidate sells or provides a product which directly competes on the open market with products provided by the Par-Plan, or its affiliates.
    • The candidate is employed, either directly or contractually, by the Par-Plan, or one of its contracted service providers.
    • The candidate fails to complete a conflict disclosure statement.
  • The determination of ineligibility of a candidate based on the above conflicts of interest, shall be the sole and final decision of the election committee based on discussions with corporate counsel. Any determination of ineligibility due to conflict of interest shall be documented and immediately reported to corporate counsel, the Par-Plan Administrator, and to the Chair of the Michigan Township Participating Plan Board of Directors.

The Election

  • Nomination forms, blank Member Representative resolutions and blank Conflict Disclosure Statements shall be mailed to the Par-Plan members and to the incumbent directors of the zones up for election by the third Friday of February of each year.
  • All nomination materials shall be emailed or postmarked by the first Friday of May each year.
  • The election committee shall convene to validate the nominations no later than the second Friday in May.
  • Voter ballots shall be mailed to the Par-Plan members by the last Friday in May of each year.
  • Voter ballots must be returned to the Par-Plan office, postmarked no later than the 20th of June of each year.
  • The election committee shall convene to count ballots and validate the election winners after the 25th of June, but before the first day of July each year. An election committee member shall not count the ballots of, nor vote to certify, an election in any zone in which that member is also a candidate.
  • Only original ballots will be counted; photocopies will not be accepted.
  • In the event of a tie, the winning candidates’ names will be placed in an envelope and one will be drawn at random as the winner.
  • The committee, or a Par-Plan corporate administrator, shall notify the candidates of the election results immediately upon validation of the election and those directors-elect shall begin serving their three-year terms of office on July 1 (MTPP Bylaws, Rule 14).